Close

FLAIR

Activities for Children and Young People in Trafford

Your service title

Give us a brief description of the service that you are promoting. Try keep it short so that it is easy for people to scan your page.

Your service title

Give us a brief description of the service that you are promoting. Try keep it short so that it is easy for people to scan your page.

Data Protection

1: Introduction

This is Bluesci Support’s Privacy Notice.

As part of the services we offer, we are required to process personal data about our staff, users of the service and, in some instances, the friends or relatives of service users and staff. “Processing” can mean collecting, recording, organising, storing, sharing or destroying data.

We are committed to being transparent about why we need your personal data and what we do with it. This information is set out in this privacy notice. It also explains your rights when it comes to your data.  

If you have any concerns or questions please contact us: 

Alicia Clare Director: alicia@bluesci.org.uk Mobile: 07863344051

Stuart Webster Director: stuart@bluesci.org.uk Mobile: 07866377035

2: Users of the Service 

What data do we have?

So that we can provide a safe and professional service, we need to keep certain records about you. We may process the following types of data:

  • Your basic details and contact information e.g. your name, address, date of birth and next of kin;
  • Your financial details e.g. bank details for payment of expenses
  • We also record the following data which is classified as “special category”:
  • Health and social care data about you, which might include both your physical and mental health data.
  • We may also record data about your ethnic origin, sexual orientation 

Why do we have this data? 

We need this data so that we can provide high-quality support and help. 

We process your special category data because

  • It is necessary due to social security and social protection law (generally this would be in safeguarding instances);
  • It is necessary for us to provide and manage wellbeing & mental health support and help;

We may also process your data with your consent. If we need to ask for your permission, we will offer you a clear choice and ask that you confirm to us that you consent. We will also explain clearly to you what we need the data for and how you can withdraw your consent at any time.  

Where do we process your data?

So that we can provide you with high quality wellbeing and mental health support we need specific data. This is collected from or shared with:

  1. You or your representative(s);
  2. Third parties.

We do this face to face, via phone, via email, via post, via assessment forms.

Third parties are organisations we might lawfully share your data with. These include:

  • Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, clinical commissioning groups, and other health and care professionals; 
  • The Local Authority;
  • Your family or friends – with your permission;
  • Organisations we have a legal obligation to share information with i.e. for safeguarding;
  • The police or other law enforcement agencies if we have to by law or court order.

3: Staff

What data do we have?

So that we can provide a safe and professional service, we need to keep certain records about you. We may record the following types of data:

  • Your basic details and contact information e.g. your name, address, date of birth, National Insurance number and next of kin;
  • Your financial details e.g. details so that we can pay you, insurance, pension and tax details;
  • Your training records.

We also record the following data which is classified as “special category”:

  • Health and social care data about you, which might include both your physical and mental health data – we will only collect this if it is necessary for us to know as your employer, e.g. fit notes or in order for you to claim statutory maternity/paternity pay;

As part of your application you may – depending on your job role – be required to undergo a Disclosure and Barring Service (DBS) check (Criminal Record Check). We do not keep this data once we’ve seen it. 

Why do we have this data? 

We require this data so that we can contact you, pay you and make sure you receive the training and support you need to perform your job. By law, we need to have a lawful basis for processing your personal data. 

We process your data because we have a legal obligation under UK employment law;

  • We are required to do so in our performance of a public task;
  • We have a legitimate interest in processing your data 

We process your special category data because

  • It is necessary for us to process requests for sick pay or maternity pay.

If we request your criminal records data it is because we have a legal obligation to do this due to the type of work you do. This is set out in the Data Protection Act 2018 and the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. We do not keep a record of your criminal records information (if any).

We may also process your data with your consent. If we need to ask for your permission, we will offer you a clear choice and ask that you confirm to us that you consent. We will also explain clearly to you what we need the data for and how you can withdraw your consent.  

Where do we process your data?

As your employer we need specific data. This is collected from or shared with:

  • You or your representative(s);
  • Third parties.

We do this face to face, via phone, via email, via post, via application forms, 

Third parties are organisations we have a legal reason to share your data with. These include:

  • Her Majesty’s Revenue and Customs (HMRC);
  • Our pension and healthcare schemes NEST
  • Organisations we have a legal obligation to share information with i.e. for safeguarding, 
  • The police or other law enforcement agencies if we have to by law or court order.
  • The DBS Service 

4: Friends/Relatives

What data do we have?

As part of our work providing high-quality support and help, it might be necessary that we hold the following information on you:

  • Your basic details and contact information e.g. your name and address.

Why do we have this data? 

By law, we need to have a lawful basis for processing your personal data. 

We process your data because we have a legitimate business interest in holding next of kin and lasting power of attorney information about the individuals who use our service and keeping emergency contact details for our staff.

We may also process your data with your consent. If we need to ask for your permission, we will offer you a clear choice and ask that you confirm to us that you consent. We will also explain clearly to you what we need the data for and how you can withdraw your consent.  

Where do we process your data?

So that we can provide high quality care and support we need specific data. This is collected from or shared with:

  1. You or your representative(s);
  2. Third parties. 

We do this face to face, via phone, via email, via post, via application forms, 

Third parties are organisations we have a legal reason to share your data with. These may include:

  • Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, and other health and care professionals; 
  • The Local Authority;
  • The police or other law enforcement agencies if we have to by law or court order.

You may need to provide adequate information for our staff to be able to identify you, for example, a passport or driver’s licence. This is to make sure that data is not shared with the wrong person inappropriately. We will always respond to your request as soon as possible and at the latest within one month. 

If you would like to complain about how we have dealt with your request, please contact:

Information Commissioner’s Office,  Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF      

https://ico.org.uk/global/contact-us/

.

For more information:

Citizens-Leaflet Privacy Notice.pdf